- 10-Mar-2017 to 09-May-2017 (EST)
- Woodbury, MN, USA
- Full Time
Medical, Dental, 401k match, Short/Long Term Disability, Basic Life, HSA, FSA, PTO and Holiday
JOB SUMMARY: Responsible for the overall supply chain functions and value analysis process for the sourcing and contracting of supplies including; medical, surgical, pharmaceutical, laboratory, and office, along with all purchased services and equipment at all MN Urology locations. Negotiates and ensures best-pricing is achieved with supply and service vendors. Creates, implements and maintains effective systems and processes for supply chain activities, including sourcing and value analysis, purchasing (procurement), contracting, courier management, freight management, receiving, inventory management, equipment inventory management including repair and replacement, distribution, and disposition. Assures that there is an established and known system to ensure that supplies and equipment are readily available for physicians and clinical/administrative staff at all locations. Works in partnership with managers, supervisors and physicians to assure compliance with group purchasing contracts to maximize use and savings opportunities. Actively manages the group purchasing relationship to ensure maximum knowledge transfer and value is achieved through this partner relationship.
Establishes and revises policies for all processes listed above. Works with both internal stakeholders and all supply, equipment and service vendors to ensure that organizational and departmental policies are followed, and that audit and controls are monitored to ensure policy compliance, in cooperation with Finance. Works daily, weekly and monthly with a tenacious focus to implement cost-control measures and achieve supply chain savings across the entire organization. Leads process improvement initiatives with management, physicians and other internal stakeholders in order to ensure best practice standards are met. Establish key metrics report (including savings achieved), and routinely report progress to appropriate management and other oversight teams. Responsible for all supply chain communication to key stakeholders including; newsletters, committee minutes and updates, and progress reports related to any process improvement initiatives.
ESSENTIAL JOB REQUIREMENTS
EDUCATION AND TRAINING: Bachelor's degree required. Certified Materials Resource Professional (CMRP), and Lean certification preferred.
JOB KNOWLEDGE AND EXPERIENCE: Required: 5 years of experience in materials and supply chain management, preferably in a healthcare-related organization; Experience implementing and utilizing supply chain management software systems; Working knowledge of Microsoft Office; Financial acumen in assessing cost/benefit of purchasing decisions, total cost of ownership, and equipment leasing and service contract arrangements. Ability to craft and execute a supply chain improvement plan. Preferred: Knowledge of medical terminology, medical and surgical supplies and equipment, medical equipment maintenance/repair. Experience working directly with physician and clinicians in decision-making. Applied knowledge in managing complex change initiatives across multiple stakeholder groups.
PERSONAL SKILLS: Self-motivated and ability to work independently. Demonstrates flexibility and adjusts to change in a positive manner. Communicates effectively, both orally and in writing in a professional manner. Supports an environment of safety and high reliability. Excellent negotiation and interpersonal relationship skills.
JUDGEMENT AND INITIATIVE: Critical and analytical thinking; ability to review both broad and detailed information to arrive at relevant conclusions; ability to conceptualize, analyze and identify both long and short term goals.
Supply Chain Management
- Manages the product selection (based on criteria as outlined in the value analysis process), ordering, freight and courier management, receiving, stocking, inventory, distribution of all medical, surgical, pharmaceutical, office supplies and equipment across all locations, and all disposition planning associated with unused or expired supplies, and equipment that has reached its useful life.
- Implements and administers electronic software systems to manage all phases of the supply chain process.
- Monitors and measures key control points (requisition, purchase order, receiving) to ensure alignment prior to payment (in collaboration with Finance)). Reconciles all transactions and invoices for purchased supplies and equipment.
- Collaborates with management and staff to maintain an accurate inventory of supplies and equipment across all locations; partners with clinic managers and supervisors to establish and maintain minimum reorder points and par levels of supplies and medications; develops ordering patterns that fit usage and prevents wasted or expired of stock.
- Works closely with management and staff to coordinate the allocation of supplies and equipment in all departments and work areas. Proactively reviews medical procedural schedules and works in collaboration with clinical staff to assure correct equipment or instrumentation is available when and where needed.
- Reports information at the appropriate management level regarding ordering, utilization, and cost of products/equipment.
- Leads the negotiations with vendors to maintain cost containment strategies and initiatives.
- In collaboration with the CEO, manages all purchasing and service contracts, including Group Purchasing Organization arrangements and discount/rebate programs.
- Works with physicians and clinicians through the value analysis process to determine when new production introduction is appropriate based on clinical or other relevant criteria. Ensures that no unauthorized new products are introduced at any site without approval. Interfaces with manufacturer representatives as necessary for managing new product additions, backorders, and substitutions.
- Investigates and negotiates consignment and volume discounts; researches alternative products or vendors for cost savings.
- Coordinates all vendor delivery schedules based on replenishment needs; sets up a process to inspect packaging integrity upon delivery and resolution of issues related to damaged or expired items.
- Is the primary contact for management of courier services; coordinates courier pick-up and delivery schedules across all company locations.
- Updates current contract repository and associated item and price file and patient charge-masters as needed, in collaboration with Finance.
- Collaborates with managers and supervisors to ensure medical, surgical, pharmaceutical and office supplies and equipment are managed to budget. Provides routine reporting on status and progress against targets.
- Communicates system and departmental policies to vendors/suppliers and ensures that system and departmental policies are followed. Has authority to limit supplier rep access if policies and procedures are not followed.
- Manages and maintains all vendor-related compliance documentation, including Certificates of Insurance and Business Associate Agreements, and ensures appropriate document and retention requirements are met.
- Leads process improvement initiatives with management, physicians and other internal stakeholders in order to ensure best practice standards are met.
- Establishes key metrics report (including savings achieved), and routinely report progress to appropriate management and other oversight teams.
- Communicates professionally and effectively with physicians, management, staff, and vendors in maintaining and building strong interpersonal and business relationships. This includes written communication in the form of e-mails, updates, and progress reports related to any process improvement initiatives.
- Consistently follows all policies, practices and work rules.
- Creates a safe environment by eliminating hazards and identifying and reporting unsafe systems.
- Completes all mandatory safety education, attends safety sessions, reviews and understands the Safety Program
Equipment Maintenance and Repair
- Manages the maintenance and repair of all medical equipment throughout the organization to ensure its safe and proper functioning.
- Implements and manages computerized systems for equipment inventory tracking, maintenance and repair.
- Establishes and maintains an effective and efficient network of repair vendors, processes and procedures to minimize equipment down time.
- Demonstrates an ongoing commitment to service excellence by adhering to behaviors related to the mission and vision of the organization with both internal and external stakeholders and partners.
Minnesota Urology, P.A. is an equal opportunity employer.